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About Pepperdine University Libraries

Resources for Faculty

Placing Materials on Reserve

Pepperdine libraries will place materials for Hard-Copy or Electronic Reserves (ERes) at the initiative of faculty for the non-commercial, educational use of students.

The library maintains copyright compliance as stated in the U.S. Copyright Act, Section 107. Pepperdine libraries follow the Pepperdine copyright policy as stated on the Provost's webpage.

The beginning of the semester is our busiest time, and reserve processing can take longer. Please submit your materials before the semester begins to ensure that your material will be available in time for your first class.

Please allow at least 2 days for processing of materials Monday-Friday. Items needed for the weekend should be received by the prior Thursday.

A Course Reserves form MUST be submitted with your materials. This form (available online or at the information/checkout desk) is used for both Hard-Copy and Electronic Reserves (ERes). 

Hard-Copy Reserves

Hard-copy materials, such as books, videos and DVDs, will be placed on shelves behind the Circulation desk and circulated within the library for specified periods of time. Please contact your library location if you have questions about placing materials on reserve.

Electronic Reserves

The Pepperdine University Libraries utilize a web-based course reserves system known as ERes. ERes allows faculty to have their own course web page on the Internet where students in each class can access course reserve materials 24-7. Faculty may place materials such as articles, graphs, slides, PowerPoint lectures, class notes, and web links to other sources on electronic reserve. Such materials will be password-protected and can only be accessed by students enrolled in that particular course. The ERes module is also a copyright management system, assuring that materials placed online are copyright compliant.

Electronic Course Reserve Formats
Pepperdine University Libraries maintain copyright compliance as stated in the U.S. Copyright Act, Section 107. In keeping copyright compliant, the following guidelines have been set:

  • No more than 15 copyrighted items per course
  • All photocopied material must include a title page, or source information
  • Student's written permission must be obtained to place his/her work on reserve
  • Old lecture notes or exams must be your own, and not another professor's

Faculty may place the following items on ERes:

  • JOURNAL ARTICLES: One photocopied article per journal issue
  • BOOKS: 10 percent of a book if less than 10 chapters, or 1 chapter of a book if more than 10 chapters is allowable to copy
  • Microsoft word documents
  • Slides
  • PowerPoint lectures
  • PDF files
  • Excel graphs
  • Images

Faculty may NOT place the following items on ERes:

  • Multiple scanned chapters from a single book
  • Multiple scanned articles from a single journal issue
  • Student work without student permission

Placing materials on ERes
Faculty have two different options to place course materials on ERes:

  • Submit hardcopies to the Circulation Desk where Library Staff will scan the document(s) and upload them to ERes
  • E-mail electronic copies of document(s) to where Library Staff will download the documents and upload them to ERes.  Please turn in the cleanest photocopies possible and also include a copy of the title page.

Faculty interested in placing materials on reserve should contact the following individuals at the different Pepperdine University library campuses:

Drescher Campus Library

Scott Ireland, Evening Circulation Supervisor
(310) 506-8566

Encino Graduate Campus Library

Michael Bell, Public Services Supervisor
(310) 568-5637

Irvine Graduate Campus Library

Toby Berger, Information Services Librarian
(949) 223-2543

Payson Library – Malibu Campus

Andrew Main, Circulation Supervisor
(310) 506-7374

West Los Angeles Graduate Campus Library

Michael Bell, Public Services Supervisor
(310) 568-5637

Westlake Village Graduate Campus Library Michael Bell, Public Services Supervisor
(310) 568-5637

Using ERes with Courses (Sakai)

Faculty can link to their ERes course page through Courses (Sakai), allowing students to view materials placed on reserve directly from Courses (Sakai). The most efficient way to link to the ERes course page is to have two web browsers open at the same time, one which opens to Courses (Sakai) and the other to ERes (

In the Courses (Sakai) browser window:

  1. Navigate and log on to the appropriate Course
  2. Click on Resources located on the navigation bar to the left
  3. Add a Web Link
  4. Paste in the ERes link

In the ERes web browser window:

  1. Log on to
  2. Navigate to your ERes course page screen. You can search for a particular course by Course Name, Department, or by Instructor.
  3. Copy the URL address of the particular course page that appears in the address bar on your screen. (It will look something like this:
  4. Paste the URL address in the designated URL box within Sakai.

Return of Reserve Materials at Semester's End

  • All personal material on Hard-Copy reserve will be returned to you for any course not taught the following semester.
  • All library materials will be returned to their original location.
  • ERes pages are automatically archived and can be unarchived when needed.