Communications and Programming Assistant
Payson Library – Malibu Campus
The Communications and Programming Assistant provides clerical and administrative support for Programming and Public Affairs activities in the Pepperdine University Libraries. This position supports the development and execution of lectures, events, exhibits, and other programming taking places in the Libraries; assists with planning and scheduling content for the Pepperdine Libraries' print and web presence, including social media, newsletter, blog, and website; maintains event calendars on various channels for programming sponsored by the library; assists in correspondence with donors, project partners, on-campus collaborators, and visitors through e-mail, in person, and on the phone; maintains donor files and processes gift and donation paperwork; helps with tracking statistics related to programming and marketing; assists with overseeing student workers, as needed; and performs other duties as assigned. This position reports to the Director for Library Programming and Public Affairs. Most events take place during working hours, Monday-Friday. Occasional evening or weekend hours may be required.
- Assist with the full life cycle of event planning and programming at the Pepperdine Libraries, including marketing, attendee registration, setup, and and post-event statistical tracking.
- Support the content creation workflow for the Pepperdine Libraries social media, web presence, print communications, and e-mail newsletter.
- Collaborate with other on-campus units and outside community partners to coordinate library events and other special projects.
- Help with donor relation activities, including mailings, funding proposals, and gift reports.
- Maintain the Pepperdine Libraries events calendar and send regular updates to university and community outlets.
- Manage room booking and event requests.
- Oversee student workers, as needed.
- Perform other duties as required.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required: Reliable and detail-oriented; Efficient and organized, with the ability to prioritize effectively in a busy environment; Strong interpersonal relationship skills; Excellent communicator in person, on the phone, and in writing; Able to handle confidential information with a high level of discretion and prudence; Able to lift and carry at least 20 lbs., use stairs and assist with event related setup.
Preferred: Bachelor's Degree Preferred; Web, graphic design, marketing, or administrative experience a plus; Proficient knowledge of Microsoft Office programs, particularly Word and Excel, Google Office Suite, internet and email.
Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.
This is a restricted, nonexempt, 40 hour per week position.
Salary: Commensurate with experience
Pepperdine Libraries Student Assistant
Payson Library – Malibu Campus
The Payson Library seeks energetic service-oriented students to join the team. Faculty, staff, and students depend upon local library services, interlibrary services, and resource sharing to support their research and educational needs. Library student workers play a key role in helping the Library achieve these goals. The Library supports the research and instructional needs of the campus community. Library operations encompass a wide variety of activities that range from shelving library materials and basic data entry to complex office/business activities and public service. Library student workers support these activities as well as provide the majority of staffing on weekday evenings and weekends.
For student assistant positions at our Graduate Campus Library locations, please contact the appropriate Campus Library for additional information.
To apply for a position at Payson Library, please complete the online application.