Borrowing Privileges & Responsibilities

The purpose of the policy and regulations outlined here is to provide optimum use of the Pepperdine Libraries collections for students, faculty, and staff.

If you have questions or want more information about Camino/Interlibrary Loan click HERE.

Borrower's Responsibilities

    • Do not give your library card to others to check out library materials.
    • You are responsible for any materials checked out in your name until they are returned to the library from which they were borrowed.
    • Know when materials are due to be returned, and return or renew materials on or before the due date.
    • Notify the library of any address or e-mail change to ensure proper delivery of notices.
    • Respond to e-mails for overdue materials promptly.
    • Report lost items promptly and accept the burden for the replacement charge.
    • Notify the Libraries immediately if your library card is lost or stolen. You will be held responsible for any materials checked out with that card before its loss is reported.

Libraries Responsibility (Confidentiality)

The Libraries will not release personal borrowing information to any other individual or organization unless required to do so by law or by University policy.

All Pepperdine patrons must present a Pepperdine ID to check out materials. Other borrowers* must present a valid ID and library card to check out materials.

Privileges & Regulations

Library Card

Pepperdine Students, Staff, and Faculty

Your Pepperdine ID Card is your library card. To check out materials from the Pepperdine Libraries, you must present your valid Pepperdine ID card at the Circulation Desk.

University Alumni

  • Please obtain your Pepperdine Alumni Card from the Office of Alumni Affairs before visiting a library.
  • Alumni members must agree to comply with all library regulations.

Crest Associates

  • Crest Associates may register for borrowing privileges at Payson Library Circulation Desk by presenting a valid Crest Associates card and a picture ID (e.g., driver's license).
  • Associates must register in person and agree to comply with all library regulations.
  • The registration procedures must be repeated annually to renew library privileges.

Friends of the Library

  • California residents who are interested in borrowing books from the Pepperdine Libraries are welcome to join Friends of the Library.
  • Please present your "Friends of Library" card and a picture ID (e.g., driver's license) to the Circulation Desk to register for borrowing privileges.
  • The application procedure must be repeated annually to renew library privileges.

Dependents of Faculty and Staff

  • Dependents of Pepperdine employees may apply for a Dependent ID Card at the University's Human Resources Office.
  • Please present the Dependent ID Card and a picture ID (e.g., driver's license) to the Circulation Desk to register for borrowing privileges.
  • Dependents must register in person and agree to comply with all library regulations.

Loan Policies for Library Materials

* Members of the Pepperdine Alumni Association, currently registered Crest Associates, Friends of the University Library, and dependents of faculty and staff.

MaterialsUndergraduate StudentsGraduate StudentsFacultyStaffOther borrowers*
Books 3 weeks, may be renewed twice (if no holds are placed). 2 months, may be renewed twice (if no holds are placed). 4 months, may be renewed twice (if no holds are placed).  3 months, may be renewed twice (if no holds are placed). Up to 5 books at any one time for 3-week period, may be renewed twice (if no hold are placed).
Laptops (Payson) 1 day (on premises) Not Available Not Available Not Available Not Available
iPad (Payson) 2 weeks, no renewals  2 weeks, no renewals Not Available Not Available Not Available
Leisure Reading 3 weeks, 1 renewal (If no holds are placed).
DVDs 1 week, 1 renewal (if no holds are placed).
CDs 3 weeks, 1 renewal (if no holds are placed).
Reserve Materials Instructor-assigned reserve materials are available with a restricted loan period and if specified are to be used in the library only.
Non-Circulating Materials Reference Collection, Special Collections, Microform materials, and Periodicals are non-circulating.

Please note that staff members who are enrolled at Pepperdine University's graduate or undergraduate programs shall observe the loan policies that are set for students.

Returning & Renewing Materials

Library materials must be returned or renewed on or before the due date. As a courtesy, an overdue notice is sent to the borrower's e-mail account after the due date. All borrowers in whose name library materials are charged are responsible for these materials until they are returned.

Telephone renewals are allowed when staffing levels permit. To renew books, please call your branch library and speak with a Circulation staff member.

Renewal will not be accepted under the following circumstances:

  • The item is overdue.
  • The item has a hold.
  • The item has been renewed too many times and has exceeded the limit.
  • The item has been placed on reserve.
  • The borrower has been billed for replacement of a long-overdue item.

Holds

Holds can be placed on most items. When the item is available, it will be placed on the hold shelf, and you will be notified by e-mail to pick up the material within 2 weeks. If there are multiple requests for a single item, they will be honored in the order received.

Lost, Damaged, or Long-overdue Items

Lost or damaged items must be reported promptly. The Borrower is responsible for replacing or paying for the lost or damaged books or DVDs. The replacement cost for each lost or damaged book or DVD is the price of the item, if available, or the standard charge of $75 for a book and $15-$65 for a DVD.

Damaged equipment--such as an iPad with a cracked screen or a charging cord with frayed housing--will be assessed on a case-by-case basis. A Borrower may replace a lost or damaged item with a duplicate copy acceptable to the library from which it was borrowed.

Costs for Lost Materials

Flip Cameras $100.00
Material TypeReplacement cost (minimum)
Books (monographs) Price of the item if it is available or $75 if it is not available
DVDs Price of the item if it is available or $15-$65 (depending on DVD type).
Reserve Materials See Course Reserve Policy 
Laptops $1,700.00
Laptop Chargers $100.00
iPad  $1,000.00
iPad Shells  $100.00
iPad Cords/Adapters $30.00

Long-overdue items:

If materials are not returned 30 days from the due date, the borrower will be notified with an e-mail. Failure to return materials within 30 days after the due date will result in the Borrower being billed for replacement cost and borrowing privileges being suspended. Return of the material will cancel the replacement bill and borrowing privileges will be reinstated. Costs for students will be processed through the University's Student Accounts.

The replacement charge may be cancelled if an item is returned before a replacement has been ordered. If such return occurs 3 months or more after the date of billing, the entire cost may be assessed.

Suspension of Services

Failure to return overdue items or outstanding debts to the Libraries will result in the temporary revocation of all library privileges until the items are returned or the debt is resolved.

Faculty Proxy Privileges

 

Faculty members may designate a research assistant, or other proxy, to perform certain library-related functions on his/her behalf (e.g., checking out library items, requesting ILL items, etc.). To request proxy privileges, please call or email your branch library and speak with a Circulation staff member. Please note that proxy privileges are granted for a period up to a year and faculty members will be solely responsible for the materials that are charged to their account.