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Room and Filming Requests

COVID-19 Update: Pepperdine Libraries is excited to support students, faculty, and staff as we adapt to this online semester. Although our library buildings are closed, we have numerous online services available for teaching and learning remotely. If there is anything we can do to make your fall semester a more positive experience, don't hesitate to contact a librarian through online chat.


 

Group Study Room Policy

Study rooms are available to current students, faculty, and staff ONLY.

  1. A group may reserve a study room for up to two hours per day at Payson Library, West Los Angeles Campus Library, and Encino Campus Library and for up to three hours a day at Drescher Graduate Campus Library and Irvine Campus Library. After that time, a group may continue to use the room only if it has not been reserved by another group.
  2. Individuals may use study rooms which have not been previously reserved by a group. Groups are given priority over individuals when all rooms are occupied.
  3. Rooms will only be held for fifteen minutes after their reserved times, after which the reservation will be cancelled and they are considered to be open and available.

 


Event and Room Booking Requests

Are you a faculty or staff member looking to bring in a speaker to campus, and want to host your event in either the Surfboard Room or Kresge Reading Room? Event partnerships with Pepperdine Libraries are a great way to open your event to a wider audience and to have your guest present in one of the most unique spaces on campus.

 

Please review the event partnership policies below before submitting the form. For questions, please email Jeffrey Bowen. If you are looking to reserve a room in the library and not partner with Pepperdine Libraries, contact Katrina Gallardo.

Event Partnership Policies 

The Surfboard Room and Kresge Reading Room are primarily used for student study and library programming, and events are allowed on a case-by-case basis. As such, each department or academic division should limit requests. Events will only be considered if they are academic in nature, use the existing furniture layout, are open to the entire Pepperdine community, and have minimal impact on student use of the library. We regret that either room is not a suitable meeting space (ex., faculty/staff committee meetings or student club gatherings). Due to the number of events we host and its impact on staff time commitments, as well as historic attendance data, preference is given to events that occur during the workweek and end by 6 PM. Events, including set-up/break-down time, cannot occur outside of library hours. We do not schedule events during the week before and the week of final exams.

Food is restricted in library spaces, and all catering requests must receive special approval. We do not allow full meals that require a separate catering staging area, food that is easily spilled, and food that emits strong odors. Unless otherwise arranged, the sponsoring department will oversee speaker/performance agreements, including setting up individuals as vendors in PeopleSoft and providing honoraria. To document the event and use images for future promotion, all presenters must agree to fill out this release form.

Partnership requests must be submitted by a faculty or staff member at least one month before the planned event date to give us ample time for planning and promotion. A decision will be made within one week of submission.

 


Filming and Photography in the Libraries

The purpose of this policy is to establish the terms and conditions under which Pepperdine Libraries space may be used for filming and photography. This policy applies to filming and photography by members of the Pepperdine community, as well as to persons external to the University.

Interested parties wanting to film and/or photograph in any of the Pepperdine Libraries must submit a written proposal to Katrina Gallardo in the Dean of Libraries Office at least two weeks in advance for approval. All proposals will be reviewed and processed in a timely manner, and we aim to respond one week before the requested date. Please submit your proposals as early as possible.

If you are submitting a proposal for a class project, please fill out this Google Form.

If you are submitting a proposal for the Graphic or NewsWaves, please contact your faculty advisor for information about the request process.

If you are a member of the media and would like to film a story or interview in the library, please email pr@pepperdine.edu.

If you are submitting a proposal for any other reason, please email Katrina Gallardo with the following information:

  • Name and contact information of the person responsible
  • Date and time of filming/photography
  • Locations that will be included
  • Purpose and description of the filming/photography to be performed and purpose for which it will be used
  • The number of people who will be filming
  • A list of equipment to be used for filming

A one-time special use fee is required to film or shoot in any of our library locations. Currently enrolled Pepperdine students may be exempt from the fee. Parties interested in using other parts of campus for their filming needs should contact the Office of Special Programs at (310) 506-4264.